AP Specialist (Gambrills, MD)

The Accounts Payable Specialist processes all invoices and disbursements through the accounts payable system.

Essential Functions:

1. Process invoices immediately through the computerized accounts payable system.
   1. Review and verify invoice quantities, materials, and pricing to purchase order.
   2. Verify proper expense coding.
   3. Obtain proper approval for invoice payment.
   4. Verify accuracy of all imputed data.
   5. Review and verify monthly statements.
2. Prepare and process all computerized and manual disbursements, in addition to applying discounts for invoices by making those disbursements top priority.
3. Address customer inquiries regarding payments for vendors and resolve any discrepancies.
4. Maintain and reconcile general ledger accounts for vendors.
5. Assist the department in month-end and year-end closing.
6. Prepare information returns (1099s) at the end of every year for independent contractors.
7. Maintain vendor files by scanning and attaching invoices and other required documentation to appropriate vendor.
8. Other duties as assigned.

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